Running a blog isn’t just about writing posts. For your blog to be successful, you’ll need to keep track of when content is going to come out, coordinate with your team, and make sure everyone’s on the same page.
WordPress offers a lot of fantastic tools for content creation, formatting, and publishing. However, it’s less helpful when it comes to content management and coordination between team members. The good news is that you can easily fix this, using a plugin such as PublishPress.
In this article, we’ll introduce you to PublishPress, discuss its key features, and help you decide if it’s a good fit. Let’s get to work!
An Introduction to PublishPress
At its core, PublishPress is an editorial calendar plugin. It provides you with an overview of upcoming and past content, who’s working on each project, when tasks are due, and more.
However, saying that this plugin is just an editorial calendar would be selling it short. On top of enabling you to schedule content, PublishPress is all about improving coordination between team members. To do that, it provides you with the following features:
- Notifications: With these, you can keep everyone in the loop about events such as post publications, article reviews, and so on.
- Custom post statuses: You can add custom post statuses on top of the existing “Draft” and “Published” options (for example, “Under Review”, or “Returned for Revision”).
- Additional post metadata: You can add custom metadata to each post, including information about its word count, what points it should cover, whether it needs a photo, etc.
- Editorial comments: Other users can leave comments when they edit a post, so every member can weigh in on what the article needs.
Despite its extensive feature set, getting started with PublishPress is simple, even if you’re a WordPress newbie. The documentation is thorough, and the interface is easy to use.
As for pricing, PublishPress is a free plugin and all the features we’ve covered are included in the base version. However, the developers also offer a lot of premium add-ons, including reminders, integration with Slack, and more.
How PublishPress Works
Now, let’s take a look at what this plugin looks like in action. Once you install and activate PublishPress, a new tab will appear in your dashboard. The first link within will take you to your new editorial calendar, where you can add new items by clicking on a date:
When you add a new item to the calendar, it will automatically be saved under the Pitch category, assigned to your user account. To see all of your content and its categories, you can go to the PublishPress > Content Overview tab:
You can use the menu here to jump between any of your post categories (there are nine in total), check out their authors, and see when they were last modified.
Moving on, if you navigate to the PublishPress > Notification Workflows tab, you’ll see the four events PublishPress includes out of the box, as well as the option to add new types:
If you open up the post editor, you’ll notice a lot of new widgets, including those we mentioned in the last section. Here’s a quick look at some of the new metadata options PublishPress adds:
Our favorite feature here is the Editorial Comments box, which makes the WordPress editor feel like a real writer’s room:
In a nutshell, PublishPress is pretty easy to pick up. Even without add-ons, it’s a great addition for any WordPress blog. Plus, there are plenty of other more advanced features you can check out, such as the notification configuration system.
PublishPress can be an amazing tool even for one-author blogs. However, it truly shines when you use it to manage an editorial team. With this plugin, you get access to a lot of features that feel like they should be a part of WordPress’ core setup, and coordinating with other authors becomes much simpler.
Some of the key features PublishPress includes are:
- An editorial calendar to help you schedule content
- Notifications for custom events, so you don’t miss anything
- Custom post statuses, so you know how every article is progressing
- Editorial comments on team members’ posts
Image credit: Pixabay.